Selection Process

The coordinator is the creative and logistical control element for every event, and we take this role very seriously. Coordinators must be Nashville-based and must work as professional coordinators (this is their profession).

If a client selects you and you are not currently on our Approved Vendor List, you must complete the following application in its entirety. Once the application is complete, we will respond promptly. You will also be required to attend an onsite orientation at the venue.

We require all clients to have, at minimum, a full month of coordination. Please do not offer or accept lesser packages (week-of or day-of only).

‍We will contact you one month prior to the event and will expect: 1) the floorpan, 2) the timeline, and 3) full vendor list. If we are unable to reach you at that time, we will require the client to find a replacement coordinator.

If you have questions, see the Vendor App FAQ.

Professional and Nashville-based

Coordinators must be true professionals who coordinate events regularly (not occasionally).

They must live in the Nashville area so they have strong familiarity with local vendors, our venues, and standard event practices in this market.

Insurance requirement

An annual general liability policy of at least $1 million, issued in your company’s name, is required. One-day or short-term policies are not accepted.

We require a Certificate of Insurance (COI). Proof of Insurance (POI) is not accepted.

A COI is a one-page summary of your liability policy that must name us as an additional insured:
Dragon Park LLC
4710 Charlotte Ave.
Nashville, TN 37209

our COI must match the exact template shown below. Please share this template with your insurance agent to avoid delays. Applications with non-conforming COIs will not be reviewed.
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Common oversights we frequently see:
- Insured name does not match the application name
- Missing the “Y” in the Additional Insured column
- Policy term shorter than one full year
- COI limited to only one of our venues
- Missing liquor liability coverage

Before you apply

Please complete the application only once.

Wait to submit until you have received your Certificate of Insurance (COI) from your agent.

Your application will not be reviewed unless both the completed application (including the fee) and a conforming COI are submitted together.

If you do not receive a response from us, it is almost always because the application was incomplete or non-conforming.

Application Fee

We charge coordinators a $250 application fee.

This fee covers our time for the mandatory orientation meeting. The fee is non-refundable.

Orientation

We require an onsite orientation after your application has been approved. This helps reduce risk and cost for our clients.

Please contact us to schedule your orientation.

Will I be approved?

Yes, provided that:
- Your application is submitted completely and accurately the first time,
- We determine that you are a professional coordinator (with all that entails), and
- We have had a positive experience with you if our paths have crossed in the past.

Is this application for the Approved Vendor List?

No.

This application only allows a coordinator to work the specific event for which they are approved. It does not add them to the Approved Vendor List.

Placement on the Approved Vendor List is based on merit, not on payment of the application fee. After the event, we may invite the coordinator to join the Approved List if the experience was positive.

Please confirm the status of the client's other vendors

Any vendor not on the Approved Vendor List must be fully approved at least 30 days prior to the event.

Please ensure this is completed in time so the client does not incur any last-minute charges.

Before Starting

Please continue only if you:

Are the vendor (clients cannot complete the application on behalf of a vendor)
Have a compliant COI from your agent (organists excluded)
Are ready to pay the $250 application fee

If you have questions, see the Vendor App FAQ.